![]() Most operating systems (Windows) require the use of file extensions, but others do not (Unix). This helps the computer to organize its functions and work much faster. Operating systems will not look into the content of the files to be opened, but instead, it will immediately locate the file extension of the file and locate for associated application that can open INVOICE files. If there is no application on your computer which can open INVOICE files you need to search on the internet which application can open INVOICE files.įile extensions help computers locate correct application for specific files.This will either open it with matching application or Windows operating system will suggest you to look for an application for file extension INVOICE either on web or on local computer.To see if you have an application which supports INVOICE file format you need to double click on the file.Here is some information which will get you started. INVOICE file extension is used by operating systems to recognize files with content of type INVOICE. The archive feature outputs a summary file “InventoryAdjustment.csv” to illustrate the adjustments made to the inventory table.Īll the archive records will also be exported in a comma delimited format.To open INVOICE file you need to find an application which works with that kind of file. Thus the figure will need to be deducted from both the “Quantity Purchased (Opening Balance)” and “Quantity Sold” field keeping the “Quantity On Hand” value the same. The 200 pcs of “Pencil Cases” are no longer keep tracked of by the system. If the two invoices involving the 100 pcs of “Pencil Case” each are archived, the outcome will be as follows: We can easily understand this with an example where we have 2000 pcs of “Pencil Case” purchased and sold 200 pcs of them in two different invoices. The "Quantity Purchased (Opening Balance)" field will also be updated to ensure that you have the correct “Quantity On Hand”. When invoice records are removed from the system, the “Quantity Sold” field will be recalculated based on the invoice records available in the system. You can refer to the FAQ on “How do I backup or initialize my Invoice 360 Enterprise Cloud Sync Server data?” to perform a backup. By performing a backup, you can ensure that you can easily recover from the failure. The archive operation may remove many records at one go and, in the process, if it is interrupted by a Power Failure or Network Failure, you may end up with inconsistent records. Perform a backup of your Enterprise Cloud Server database.This will prevent other users from accidentally updating the Inventory records and causing inconsistency. You can also start the Enterprise Cloud Sync sever on “localhost” only and use Invoice 360 on the same device to perform the archive. Everyone is informed not to perform updates to the Inventory records during the archive.This is to ensure that the cloud server has the latest data before an archival is carried out. All the devices syncing with the cloud server has been synced.We recommend that you ensure the following before performing an archive: The update is explained with an example in the next section. The “Quantity Purchased”, “Quantity Sold” and “Quantity On Hand” fields will also be updated to ensure accuracy of the records you have in your system. ![]() This function will export the archive records in a comma delimited format (csv) and then remove the records from the cloud database. The “History” screen allows you to archive invoice records that are “Fully Paid” and are no longer required.
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